Using your information

Confidentiality affects everyone: Airedale NHS Foundation Trust collects, stores and uses large amounts of personal data every day, such as medical records, personal records and computerised information.

Click here for the easy read version of this information.

Everyone looking at your record, whether on paper or computer, must keep the information confidential.

We will share information with the following main partner organisations:

  • Other NHS Trusts and organisations that are involved in your care
  • General Practitioners (GPs)
  • Other Providers working in partnership with the NHS

We may also share personal information when:

  • You ask us to do so
  • When we ask your views about our services
  • We ask and you give us specific permission
  • We have to do this by law
  • We have special permission for health or research purposes; or
  • We have special permission because the public good is thought to be of greater importance than your confidentiality

If we share information without your permission, we will make sure that we adhere to the General Data Protection Regulation, the NHS Confidentiality Code of Practice and other national guidelines on best practice.

We will aim to share only as much information as people need to know to play their part in your healthcare.

Covid-19 and your information – updated 15 April 2020

This notice describes how we may use your information to protect you and others during the Covid-19 outbreak. It supplements our main Privacy Notice which is available below.

The health and social care system is facing significant pressures due to the Covid-19 outbreak. Health and care information is essential to deliver care to individuals, to support health and social care services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the outbreak. In the current emergency it has become even more important to share health and care information across relevant organisations.

Existing law which allows confidential patient information to be used and shared appropriately and lawfully in a public health emergency is being used during this outbreak. Using this law the Secretary of State has required NHS Digital; NHS England and Improvement; Arms Length Bodies (such as Public Health England); local authorities; health organisations and GPs to share confidential patient information to respond to the Covid-19 outbreak. Any information used or shared during the Covid-19 outbreak will be limited to the period of the outbreak unless there is another legal basis to use the data. Further information is available on

During this period of emergency, opt-outs will not generally apply to the data used to support the Covid-19 outbreak, due to the public interest in sharing information. This includes National Data Opt-outs. However in relation to the Summary Care Record, existing choices will be respected. Where data is used and shared under these laws your right to have personal data erased will also not apply. It may also take us longer to respond to Subject Access requests, Freedom of Information requests and new opt-out requests whilst we focus our efforts on responding to the outbreak.

In order to look after your health and care needs we may share your confidential patient information including health and care records with clinical and non clinical staff in other health and care providers, for example neighbouring GP practices, hospitals and NHS 111. We may also use the details we have to send public health messages to you, either by phone, text or email.

During this period of emergency we may offer you a consultation via telephone or video-conferencing. By accepting the invitation and entering the consultation you are consenting to this. Your personal/confidential patient information will be safeguarded in the same way it would with any other consultation.

We will also be required to share personal/confidential patient information with health and care organisations and other bodies engaged in disease surveillance for the purposes of protecting public health, providing healthcare services to the public and monitoring and managing the outbreak.  Further information about how health and care data is being used and shared by other NHS and social care organisations in a variety of ways to support the Covid-19 response.

NHS England and Improvement and NHSX have developed a single, secure store to gather data from across the health and care system to inform the Covid-19 response. This includes data already collected by NHS England, NHS Improvement, Public Health England and NHS Digital. New data will include 999 call data, data about hospital occupancy and A&E capacity data as well as data provided by patients themselves.  All the data held in the platform is subject to strict controls that meet the requirements of data protection legislation.

In such circumstances where you tell us you’re experiencing Covid-19 symptoms we may need to collect specific health data about you. Where we need to do so, we will not collect more information than we require and we will ensure that any information collected is treated with the appropriate safeguards.

If you have been invited to undertake a coronavirus priority virus test because you or someone in your household is a critical worker and is currently following government guidelines on self-isolation, you can read the privacy information on the Gov website here.

We may amend this privacy notice at any time so please review it frequently.

COVID-19 Clinical Risk Assessment Tool privacy Notice

More detailed information can be found in the Trust’s Privacy Notices:

Airedale NHS Foundation Trust Privacy Notice

Airedale NHS Trust Employee Privacy Notice

Foundation Trust Members Privacy Notice

Airedale Volunteers Privacy Notice

Nightingales Nursery Privacy notice

Accessing your health record

If you’d like to request to see your health record, please contact or write to:

Access to Health Department

Airedale General Hospital
West Yorkshire
BD20 6TD

Tel.  01535 292207